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5 Ways SharePoint and OneDrive Improve Collaboration at Investment Firms

By Olivia Munro,
Thursday, November 15th, 2018

When it comes to investment management firms, collaboration, efficiency, and cutting edge technology are all critical factors when it comes to growth. At Eze Castle Integration, we partner with Microsoft to offer our clients the option to utilize OneDrive and SharePoint, two tools that can dramatically improve collaboration and streamline processes for businesses, increasing efficiency for everyone. With more people working remotely and traveling for business than ever before, mobility, security and ease of use for applications is more relevant than ever.

Before we outline the five ways SharePoint and OneDrive can transform your business operations and enhance collaboration for investment firms, let's outline the functionality of these applications. It is also key to note that in this blog, we're referring to OneDrive for Business and SharePoint Online, which are business tools and products of Office365 for Business. There are similar tools you can utilize on your personal accounts, however today we're talking about how they can specifically impact your investment firm and day-to-day business.

OneDrive: Our partners at Microsoft simply define OneDrive as "the Microsoft cloud service that connects you to all your files". Simply put, OneDrive for Business is a storage location or repository for files and documents. You are able to access this tool through Office365, anywhere at anytime, regardless of whether you're connected to your firm's VPN.

SharePoint: Like OneDrive, you're also able to access SharePoint through Office365 anywhere and anytime. It's a tool that helps firms share and collaborate on documents and files from anywhere in a secure manner.

Now, let's dive into the 5 ways OneDrive and SharePoint Improve Collaboration for Investment Firms:

1.) Mobility 

As previously mentioned, one of the best features of these tools is the ability to access your files anywhere. Today more than ever, due to technological advances like these, employees are are able to work remotely with little to no change in the processes. These tools allow you to securely store your files no matter where you are and whether you’re connected to your business’s VPN, share them with your team members or partners, and access them from any of your devices. If you aren’t connected to your firm’s network, you can access and work on documents in OneDrive, and when you return to the network, the files will automatically sync with your network, ensuring a seamless transition from working at home or from a plane to being back in the office. 

Categorized under: Cloud Computing  Security  Hedge Fund Operations  Communications  Project Management  Trends We're Seeing 



6 Best Practices for Outsourcing IT

By Olivia Munro,
Tuesday, June 19th, 2018

IT outsourcing has become commonplace in the financial and professional services industries. More firms are now seeing the value in bringing in a partner or vendor, especially with the increase in new technology and constant innovation in IT. However, choosing a vendor or partner to manage your IT needs requires your time and consideration. Continue reading for some of Eze Castle Integration's best practices when looking to outsource IT for your firm.

Perform a self-assessment of your firm.

The first step when looking to outsource your IT needs is to do some reflecting on your firm's needs. Ask yourself the following:

  • What is right for your firm?

  • What are your firm's priorities?

  • What is the organization looking to achieve?

An assessment can help your firm find a compatible provider who understands your industry as well as your priorities and goals. 

Perform Due Diligence 

Once you know what you are looking for in a firm, it is crucial to perform due diligence on an IT service provider. Have they done projects similar to this before? Who are some of their clients? Are they familiar with the specific needs of your industry? You want to make sure that your firm is aligned with the provider in terms of expectations of service, project management, as well as expertise. 

Pick the Right Projects to Outsource

Not all projects should be outsourced. One common trend in the financial industry is outsourcing migration to the cloud. While a CTO or Director of IT could perform this in-house, it is a complicated project. Your firm has to consider which cloud model fits best with the organization.

Categorized under: Outsourcing  Operational Due Diligence  Launching A Hedge Fund  Hedge Fund Operations  Project Management 



Moving into a New Office - Top 10 Technology Checklist

By Mary Beth Hamilton,
Thursday, November 2nd, 2017

Moving to a new office securely, effectively and without complications takes a lot of planning and strategy. So we caught up with our Eze Project Management Team to get the lowdown on the top 10 areas firms should consider before, during and after a move. Checkout our 'technology move checklist.'

Conduct a Technology Infrastructure Audit: It is important that your firm takes the time to account for all the technology and data in its current office space. It is important to know how much equipment you are bringing to the new space so you can have enough space and power.

Check Building Suitability & Timing: Evaluate office space based on the requirements you have for telecom, hardware, servers, workstations etc. Also, consider timing. It is important that all circuits are ordered before the move as lead times vary. Also verify lifecycle support and service agreements.

Evaluate Your Existing Infrastructure: If your infrastructure is ageing or is no longer suitable for your needs now is the time to considering updating your environment or making a move to the cloud. Relocating outdated equipment is often a waste of valuable resources.

Categorized under: Launching A Hedge Fund  Outsourcing  Hedge Fund Operations  Project Management  Real Estate 



Emerging Manager Trends in Operational Due Diligence (Webinar Replay)

By Amanda Daly,
Tuesday, September 19th, 2017

Today’s emerging managers face a number of challenges: fierce competition and demanding investor expectations tops among them. With operational due diligence processes evolving rapidly, how can emerging managers differentiate themselves and make an impression on suspecting investors?

During a recent webinar, speakers from Eze Castle Integration and EisnerAmper discussed the current environment for emerging managers and examined the following topics:

  • Key Qualities Investors Look For

  • Red Flags for Emerging Manager Investors 

  • Investors IT Expectations

  • Why Firms Look to Outsource

Categorized under: Operational Due Diligence  Security  Outsourcing  Hedge Fund Operations  Project Management  Videos And Infographics 



ODD & Technology Advice for Achieving Institutional Operations (Video)

By Lauren Zdanis,
Thursday, March 16th, 2017

Post-launch, many hedge funds and investment firms struggle to gain ground and attract the institutional capital needed to succeed in today’s competitive market. As firms grow – and bandwidth and budget are less likely to be roadblocks – it can be a challenge to reinvent the wheel and position your firm to capture institutional dollars.

During a recent webinar, speakers from EisnerAmper and Eze Castle Integration explored trends in hedge fund operational due diligence and technology operations and offered advice for asset managers looking to grow out of their startup boots and achieve an institutional grade operation. Some areas they explored during the 40-minute webinar include:

  • How institutional investor expectations have changed for firms at the pre-launch and post-launch phases;

  • The importance of (and detriment to not) passing an operational due diligence examination;

  • How cyber security expectations are evolving to increase standards across both technology infrastructure and policy planning; 

  • If the public cloud is suitable for investment management firms looking to solidify institutional investments; and

  • Top mistakes emerging managers make that prevent successful ODD exams and institutional evolution.

Scroll down or click here to watch the replay

Categorized under: Operational Due Diligence  Security  Outsourcing  Hedge Fund Operations  Business Continuity Planning  Project Management  Videos And Infographics 



Four Scary Signs You'll Outgrow Your IT Service Provider

By Mary Beth Hamilton,
Thursday, October 29th, 2015

To quote our latest Tech Tips video, "when things are good, they’re good. But when things turn bad, it could be downright scary," so here is our latest video that covers four signs you may be outgrowing your IT service provider. 

Categorized under: Hedge Fund Operations  Infrastructure  Outsourcing  Project Management  Trends We're Seeing  Videos And Infographics 



Windows 2003 Server End-of-Life, Presenting Window of Opportunity for Hedge Funds

By Scott Reardon, Director of Global Technology Services,
Tuesday, September 15th, 2015

The following article originally appeared on HFMTechnology.

Although we are faced with change on a daily basis, especially in the hedge fund technology industry, keeping pace with ongoing tech metamorphoses does not come easy for everyone. Fear, the biggest contributor of hesitancy toward change, masks the opportunities innovation presents. Fear is what leads to IT limbo, and in an ever-evolving technology landscape, this effect can be crippling. However, with the support of expert IT service providers, the pains and fears of migrations and upgrades are alleviated.

In this article, we’ll examine the recent end-of-life (EOL), of operating system (OS) Windows Server 2003, its resultant challenges and how to overcome them.

Doing Nothing and Risking Everything

Windows Server 2003 extended support ended on July 14, 2015; however, not all users have made the transition to Windows Server 2012 R2. Why are firm’s remaining on an out-of-support OS?

The primary influencers are fear and a lack of sense of urgency to replace a still functioning OS. In the case of users still utilizing the legacy application, the risks they face largely outweigh the benefits. By doing absolutely nothing, firms are risking everything. As patches and bug fixes are no longer being provided, hackers have an unguarded entrance to access a firm’s sensitive information, passwords and banking accounts. This not only increases the firm’s odds of being hacked, but also raises the gravity of ensuing damages should an incident occur.

Additionally, if a firm’s network does crash that’s still deployed on Windows Sever 2003, the odds of finding expert support become increasingly limited with each passing year. This is predominantly due to the industry’s forward marching nature. An outdated system will only continue to fall behind in the race of technology, trouble shooting will take longer, future applications will fail to run, or crash the server altogether, and the cost to migrate increases concurrently as the pool of experts shrinks.

The bottom line is change is inevitable, and eventually 2003 will reach a point where the surrounding ecosystem won’t work with 2003 servers. Ultimately, MS will make it so the OS becomes inoperative as the company continues to evolve. So what can we do?

Categorized under: Infrastructure  Outsourcing  Project Management  Software  Trends We're Seeing 



3 Real Estate Trends Facing New York City Hedge Funds

By Ben Friedland, Michael Movshovich and Taylor Scheinman, CBRE,
Thursday, August 20th, 2015

The following article is part of our Hedge Fund Insiders Article Series and was contributed by CBRE Group, Inc. Read more articles from the Series HERE.

As a team focused exclusively on advising hedge funds on their strategic real estate planning, we have observed several trends continuing to proliferate in the market. Below are three real estate-related issues relevant to all hedge funds.

Increasing Construction Costs

Construction costs for office interiors throughout New York City are rapidly increasing and firms that built space 5–10 years ago will find that overall expenditures for the same quality installation have increased 30–40% based on benchmark construction cost data across NYC. Although benchmarking numbers are not available specifically for hedge fund construction, high-end design details like custom millwork and architectural metal and glass are often a significant part of the design and are seeing the most rapid appreciation in cost, driving even more significant increases specific to hedge funds. Additionally, these premium and other critical trades such as HVAC and electrical are in high demand and can cause scheduling delays, pushing associated costs higher than ever.

It is crucial for hedge funds to have an owner’s rep / project manager advisor involved to ensure projects are appropriately budgeted from the initial due diligence phase, assessed on a project-by-project basis throughout the site selection process, and effectively implemented during the design and construction of the selected space.   

Categorized under: Hedge Fund Insiders  Launching A Hedge Fund  Hedge Fund Operations  Infrastructure  Project Management  Real Estate  Trends We're Seeing 



Happy New Year! Employee Resolutions for 2015

By Katie Sloane,
Thursday, January 15th, 2015

Happy New Year, all!

As we embark on the New Year, there is no better time to reflect on 2014 and set new goals for the future, both personal and professional. We’ve asked a few of our employees at Eze Castle Integration what their aspirations are for 2015. Check out what some of their responses were below.2015

  • "Eat out less and cook at home more often." - Jim Bove, Systems Engineer
     

  • "To learn more about technology. You can never learn enough!" - Tim Macdonald, Product Manager
     

  • "To travel more." - Elizabeth Martin, Resource Coordinator

Categorized under: Trends We're Seeing  Hedge Fund Operations  Communications  Project Management  Software 



At Hedge Fund Trading Desks, Furniture Matters

By Jeff Brechman, CFS Group,
Tuesday, May 6th, 2014

The following article is part of our Emerging Managers Insight Article Series and was contributed by CFS Group. Read more articles from the Series HERE.

Jeff BrechmanThere are many layers to creating a successful launch of a hedge fund, and often one that is overlooked is implementing the right furniture, while keeping in mind budget, timeline and dimensional restraints for your new office space. For someone starting a fund, and relying on your own capital, creating an office space within a budget is essential. In order to do so, you must partner with a furniture dealership that understands the marketplace and has the creativity to provide a solution that is light on the wallet but has the feel of stability and success.
 
As you would expect, just like many other businesses, the commercial furniture industry is a very competitive, relationship-driven sale, and unfortunately the client is usually on the raw end of the stick. Let’s give an example:
 
Hedge fund A has six traders, and in their mind “we need a trading desk.” But the fund's users only have one PC and two monitors each, which equates to a minimal technology requirement. The fact is that a full-blown trading desk can range from $2,000 to $5,000 (for height adjustable product) per user.
 
Here is what the fund manager needs to know. There are other options that will adequately handle your technology, save you up to 60-70% and give you the look and feel of a trading desk solution - savings of $10,000 just by having the proper relationship and information.

Categorized under: Launching A Hedge Fund  Hedge Fund Operations  Project Management  Real Estate 



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