Moving into a New Office - Top 10 Technology Checklist

By Mary Beth Hamilton | Thursday, November 2nd, 2017

Moving to a new office securely, effectively and without complications takes a lot of planning and strategy. So we caught up with our Eze Project Management Team to get the lowdown on the top 10 technology areas firms should consider before, during and after a move. Checkout our 'technology move checklist.'

Conduct a Technology Infrastructure Audit: It is important that your firm takes the time to account for all the technology and data in its current office space. It is important to know how much equipment you are bringing to the new space so you can have enough space and power.

Check Building Suitability & Timing: Evaluate office space based on the requirements you have for telecom, hardware, servers, workstations etc. Also, consider timing. It is important that all circuits are ordered before the move as lead times vary. Also verify lifecycle support and service agreements.

Evaluate Your Existing Infrastructure: If your infrastructure is ageing or is no longer suitable for your needs now is the time to considering updating your environment or making a move to the cloud. Relocating outdated equipment is often a waste of valuable resources.

Manage Your Data, Inventory Assets: It is important to understand where data and assets reside to help ensure security. This includes printers, scanners, mobile devices, conference equipment and other internet of things devices.

Back Up Your Data: Verify that your data is reliably and securely backed up so that if it is misplaced during the move it can be easily recovered.
Check Your Licenses and Insurance: Determine which business licenses and certifications you need to obtain in your new location.

Update Your Security Plan: Document your administrative and technical safeguards (penetration testing, firewalls, email encryption, vulnerability assessments, software patching) to ensure your firm is protected.

Review Your Business Continuity Plan: In the event that an unexpected occurrence happens during the move, be prepared by having a recovery plan in place.

Third Party Vendor Risk Assessment: When working with third parties during your move it is important that you understand their security practices and how they are safeguarding your information so that hackers do not gain access.

Evaluate Your Security Infrastructure: With the threat landscape constantly evolving, it is crucial to consider next generation firewalls to protect your firm. Traditional port-based firewalls are no longer effective and should be upgraded.