Email archiving

Top 10 Considerations for Hedge Funds Selecting an Email or Instant Message (IM) Archiving Service

Does the Archive service provide a dedicated server per archive hedge fund client or does multiple clients’ data intermingle on one server?
Is Instant Message (IM) capture and archival provided as part of the monthly service for hedge funds, delivered for a separate fee or handled in-house by the client?
Is Natural Language Processing (NLP) or Keyword filtering used for categorizing, indexing and searching files? NLP is the preferred method because it recognizes sentence nuances.
What method of message capture does the service use? The Interception method, which sits in the middle of message traffic, or Journaling, which allows traffic to flow normally without interruption if the connection to the archive is lost or an outage occurs?
Are discovery services offered by the Archival service provider?
Is the solution Bloomberg-compliant?
Does the service utilize WORM (Write Once Read Many) Storage at the point of capture to maintain message integrity? WORM is recommended by the SEC.
Is message stubbing utilized to manage the size, performance and service level agreements of the enterprise mail server?
Do the document management processes allow single-search searching of all email, IM, Bloomberg, and documents relating to a specific subject?
Are end users at your hedge fund able to see and easily search their own electronic records out seeing all user documents?

Learn more about Eze Castle Integration's Email and IM archiving solution by clicking here.